Become a 2025 Sponsor or Exhibitor

BOOK A SPONSOR OR EXHIBITOR PACKAGE

VIEW SPONSOR AND EXHIBITOR PACKAGES VIEW THE SPONSOR AND EXHIBITOR GUIDE

How to Register as a Sponsor/Exhibitor

STEP ONE:
Complete the Sponsor/Exhibitor Participation Form

Please complete all required fields. If you plan to be a Source to Stream 2025 exhibitor, please indicate your preferred booth locations.

Once you have completed the form, select SUBMIT to proceed to STEP TWO.

STEP TWO:
Complete Credit Card Payment

Once you select SUBMIT, you will be taken to a separate page to complete the purchase of your Exhibitor or Sponsor package.

PAYMENT IS BY CREDIT CARD ONLY.

Once you have submitted your form and credit card payment, please check your email inbox to make sure that you have received a transaction receipt. This receipt is your confirmation that the registration process has been completed.

If you have not received the transaction receipt within one hour after completing your registration and credit card payment, please contact sourcetostream@trca.ca.

IMPORTANT! View Our Refund Policy

Questions? Trouble completing the form?

Please contact sourcetostream@trca.ca.

STEP ONE: COMPLETE THE SPONSOR/EXHIBITOR PARTICIPATION FORM

1. ORGANIZATION INFORMATION

Is your organization based in Canada or the United States?(Required)

Canada

U.S.

Organization name (as it will appear in all marketing materials):(Required)

Organization website:(Required)

Organization telephone:(Required)

Mailing address:(Required)

Street address Address line 2 City Province Postal code

Mailing address:(Required)

Street Address Address Line 2 City State ZIP Code

Name of representative for all Source to Stream correspondence:(Required)

First Last

Title of representative:(Required)

Representative's telephone:(Required)

Email for Source to Stream correspondence:(Required)

2. EXHIBITOR/SPONSOR PACKAGE SELECTION

View All Sponsor/Exhibitor Packages

Please specify which package you are registering for by clicking the item below.(Required)

Packages subject to availability

Executive Sponsorship - $5,000

Exhibitor - $2,250

Exhibitor Plus - $2,750

Breakfast Sponsorship: Day 1 - $2,250 - SOLD OUT

Breakfast Sponsorship: Day 2 - $2,250 - SOLD OUT

Lunch Sponsorship: Day 1 - $2,500 - SOLD OUT

Lunch Sponsorship: Day 2 - $2,500

Morning Break Day 1: Fruit & Cereal Station - $2,250

Morning Break Day 2: Yogurt Parfait Station - $2,250

Afternoon Break Day 1: Ice Cream Station - $2,250 - SOLD OUT

Afternoon Break Day 2: Sweet & Salty Snack Station - $2,250

Networking Reception: Charcuterie Station - $1,900

Networking Reception: Sliders Station - $1,900

Networking Reception: Desserts Station - $1,900

Lanyard Sponsorship - $3,000 - SOLD OUT

Student Research Sponsorship - $1,750

Coat Check Sponsorship - $600

Technology Sponsorship - $2,000

Keynote Sponsorship - $3,000

Please provide the following information for each attendee from your organization:

ATTENDEE 1

Attendee 1 - Name:(Required)

First Last

Attendee 1 - Email:(Required)

Attendee 1 - Dietary restrictions:

Please select from the drop-down menu.

Please specify the allergy:

ATTENDEE 2

Attendee 2 - Name:(Required)

First Last

Attendee 2 - Email:(Required)

Attendee 2 - Dietary restrictions:

Please select from the drop-down menu.

Please specify the allergy:

ATTENDEE 3

Attendee 3 - Name:(Required)

First Last

Attendee 3 - Email:(Required)

Attendee 3 - Dietary restrictions:

Please select from the drop-down menu.

Please specify the allergy:

ATTENDEE 4

Attendee 4 - Name:(Required)

First Last

Attendee 4 - Email:(Required)

Attendee 4 - Dietary restrictions:

Please select from the drop-down menu.

Please specify the allergy:

EXHIBIT SPACE SELECTION

The Exhibitor, Exhibitor Plus, and Executive Sponsor options include a 10' x 10' exhibit space. Please refer to the floor plan diagram below to select your top three preferred locations. (Please note: Exhibit spaces in the main lobby are available to Executive Sponsors only.)

Enter the location numbers in the first, second and third choice fields, as indicated.

If you are concerned about the booths sold around your booth selection, please contact sourcetostream@trca.ca for more information.

Once you have completed this registration form and select SUBMIT, you will be taken to a new page to purchase your exhibit space.

Source to Stream 2025 Floor Plan

Select the floor plan image below to view full-sized. Booths marked with an X are no longer available for booking.

Download a Copy of the Floor Plan

Exhibit space location: First choice

(Enter the location number from the floor plan diagram above.)

Exhibit space location: Second choice

(Enter the location number from the floor plan diagram above.)

Exhibit space location: Third choice

(Enter the location number from the floor plan diagram above.)

CERTIFICATE OF INSURANCE INFORMATION

All exhibitors will be required to submit a Certificate of Insurance* that meets the following criteria by 2024:

- TRCA needs to be listed as the certificate holder with the address below:

Toronto and Region Conservation Authority (TRCA)
5 Shoreham Drive
Downsview, ON M3N 1S4

- Toronto and Region Conservation Authority, Credit Valley Conservation, and Lake Simcoe and Region Conservation Authority need to be listed as additional insured.

- Cross-liability and severability of interest clauses to be included.

- Minimum $5M Commercial General Liability Insurance required.

- Date (March 26-27) and location of event (Pearson Convention Centre).

- Source to Stream Conference identified.

*Event specific insurance can be purchased through Marsh Canada Ltd. Please contact sourcetostream@trca.ca for more details.

Please check the box below to acknowledge that you will be able to provide a Certificate of Insurance:(Required)

Yes, I can provide a Certificate of Insurance that meets the above criteria.

PLEASE UPLOAD A COPY OF YOUR ORGANIZATION'S LOGO

This field is hidden when viewing the form

Select "Choose File" to upload your organization's logo:(Required)

Accepted file types: jpg, png, pdf, ai, eps, Max. file size: 10 MB.

PLEASE UPLOAD A COPY OF YOUR ORGANIZATION'S LOGO

Select "Choose File" to upload your organization's logo:

Minimum resolution: 300 dpi

Max. file size: 64 MB.

PLEASE PROVIDE A COPY OF YOUR ORGANIZATION'S BIO
You may type or copy-and-paste the bio into the text field below, or use the file uploader underneath to provide a Word or PDF document.

Enter your organization's bio:

Select "Choose File" to upload your organization's bio:

Accepted file types: doc, docx, pdf, Max. file size: 64 MB.

OPTIONAL: QR CODE LINK

Please provide a link that can be made into a QR code and added to all badges associated with this registration.

This field is hidden when viewing the form

3. PAYMENT

This field is hidden when viewing the form

PAYMENT OPTIONS:(Required)

I want to pay now by credit card

Please invoice me

3. CONSENT FORMS

General Consent

Personal information collected by Toronto and Region Conservation Authority (TRCA) as a part of the registration process for the Source to Stream 2025 Conference will be managed in accordance with TRCA’s Privacy Protocol.

CONSENT FOR MARKETING PURPOSES

I understand / agree that the TRCA may share my personal information with Source to Stream 2025 conference exhibitors and sponsors, including my full name, name of my organization/company, my phone number and email address, so that these third-party organizations may contact me about their products and services. By clicking on “I agree”, I authorize TRCA to share this specified personal information with these exhibitors and sponsors for this purpose.

Consent for marketing purposes:(Required)

I agree

I don't agree

TERMS & CONDITIONS FOR SPONSORS / EXHIBITORS TO USE ATTENDEES PERSONAL INFORMATION

The exhibitor/sponsor understands that TRCA may share with other exhibitor/sponsor upon request a list of all attendees of the Source to Stream 2025 Conference, where those attendees have provided consent for the disclosure of their information to exhibitors/sponsors. The personal information of the attendees that may be shared includes: full name, name of organization/company, phone number and email address. TRCA does not guarantee the accuracy of the information provided to the exhibitor/sponsor. The exhibitor/sponsor undertakes that it will only use the specified personal information for the discrete purpose of contacting attendees about the exhibitor/sponsor’s products. The exhibitor/sponsor agrees that it will not use or disclose the specified personal information for any other purpose, unless required by law. The exhibitor/sponsor shall take all reasonable steps and measures to maintain the confidentiality of the information and prevent unauthorized disclosure with standards contained in any applicable privacy legislation. The exhibitor/sponsor shall notify TRCA of any breach of its obligations under these terms and conditions. By clicking on “I agree”, the exhibitor/sponsor agrees to these terms and conditions.

Terms & conditions for sponsors and exhibitors to use attendees personal information:(Required)

I agree

I don't agree

CONSENT FOR DIGITAL IMAGES

TRCA will be recording the Source to Stream 2025 Conference through video or photographs. As part of my participation in the Source to Stream Conference, I understand and acknowledge that my likeness/image has been digitally recorded ("Digital Image") by or on behalf of Toronto and Region Conservation Authority (“TRCA”), for use by TRCA or an authorized third party in promotional and other activities as described below. “Digital Image” includes video recording, photographs, testimonials, quotations, and any image technology.

I hereby authorize and give my full consent to TRCA and its assigns, successors, officers, directors, employees, agents, officials, servants, and representatives, the right to use, reproduce, distribute, and display my name and likeness/image and the Digital Image in all forms and media by TRCA and/or an authorized third party for purposes of publicity, advertising, sale and promotion including but not limited to use in ﬂyers, brochures, web site, digital media, videos, displays, and general TRCA promotion throughout the world. I hereby assign all rights in the Digital Image to TRCA and hereby waive all rights in and to the Digital Image including any moral rights I may have in my likeness/image and/or the Digital Image.

I expressly release TRCA and its assigns, successors, oﬃcers, directors, employees, agents, oﬃcials, servants, and representatives, from any and all claims and demands arising out of or in connection with any such use of the Digital Image, including, without limitation, any and all claims for invasion of privacy, infringement of my right of publicity, defamation (including libel and slander), or any other cause of action arising out of the production, distribution, broadcast, exhibition or other exploitation of the Digital Image.

I give this release voluntarily, with full understanding of its contents and with the knowledge that TRCA is relying on the foregoing. If the Digital Image is of a minor for whom I have responsibility as parent/guardian, I hereby acknowledge and conﬁrm that I have authority to execute this release on behalf of the minor.

Consent for digital images:(Required)

I agree

Release and Waiver

INDEMNIFICATION

I hereby agree to indemnify and save harmless TRCA and its respective directors, officers, Members, employees, servants, agents, consultants, contractors and representatives and each of their successors and assigns from and against all loss, damage, or injury and all actions, suits, proceedings, costs, charges, damages, expenses, liability, interest, liens, claims or demands related to, arising, resulting from or in any way connected to this Agreement (including without limitation any breach of the Agreement) or the Activities (including without limitation any alleged negligence), made or brought by any person, including, without limitation and if applicable, any employees, guests or invitees of mine.

Indemnification(Required)

I agree

By agreeing to the above, I acknowledge that I have read and fully understand the above, and agree to the above terms and conditions.

RELEASE AND LIMITATION OF LIABILITY

I hereby agree that TRCA shall not be liable for and is hereby released from all suits, claims, costs or demands of any nature arising or resulting directly or directly from the Activities, the use of the Location by the me or any invitees of mine, or this Agreement, including but not limited to personal injury or death or property damage. All property, if any, kept by myself at the Location shall be at the sole risk of myself. Without limiting the generality of the foregoing, TRCA shall not be liable for any loss, injury, damage or vandalism to persons or property, however caused (including without limitation theft, negligence, falling plaster, steam, electricity, water, rain, snow, dampness or any other cause) or for any inability to perform, provide or comply with any term, covenant or condition in this Agreement because of any strike, lockout, civil commotion, closing of the Location due to poor weather conditions, act of God or other cause beyond the reasonable control of TRCA. In no event shall the liability of TRCA for any breach of this Agreement exceed the Fees provided for in this Agreement.

Release and Limitation of Liability(Required)

I agree

By agreeing to the above, I acknowledge that I have read and fully understand the above, and agree to the above terms and conditions.

Please take a moment to review your submission. When you are ready, select SUBMIT: you will be taken to Step Two to complete the purchase of your Exhibitor or Sponsor package.

PAYMENT IS BY CREDIT CARD ONLY.

After completing your credit card payment, please check your email inbox to make sure that you have received a transaction receipt. This receipt is your confirmation that the registration process has been completed.

If you have not received the transaction receipt within one hour after completing your registration and credit card payment, please contact sourcetostream@trca.ca to confirm receipt of your submission.

Please take a moment to review your submission. When you are ready, select SUBMIT. Once you complete this form, you should receive an email confirmation. If you do not receive an email, please contact sourcetostream@trca.ca to confirm receipt of your submission.

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BOOK A SPONSOR OR EXHIBITOR PACKAGE

How to Register as a Sponsor/Exhibitor

STEP ONE: Complete the Sponsor/Exhibitor Participation Form

STEP TWO: Complete Credit Card Payment

Questions? Trouble completing the form?

STEP ONE: COMPLETE THE SPONSOR/EXHIBITOR PARTICIPATION FORM

1. ORGANIZATION INFORMATION

2. EXHIBITOR/SPONSOR PACKAGE SELECTION

Source to Stream 2025 Floor Plan

3. PAYMENT

3. CONSENT FORMS

STEP ONE:
Complete the Sponsor/Exhibitor Participation Form

STEP TWO:
Complete Credit Card Payment